TRADE SHOW SERVICE COORDINATION
Show Service Orders Coordinated Before Move-In Begins
Coordinate electrical, internet, rigging, material handling, cleaning, utilities, labor orders, and venue requirements so the services your exhibit depends on are ordered correctly and on time.
A finished exhibit structure may still require several services from the show organizer, general contractor, venue, or exclusive providers. Missing one order can affect installation timing, technology, lighting, cleaning, or the ability to operate the booth as planned.
Electrical
Coordinate power drops, outlet locations, amperage, and timing around monitors, lighting, kiosks, LED walls, charging stations, and other powered exhibit elements.
Internet + Connectivity
Review wired or wireless requirements for presentations, demos, lead capture, streaming, and connected exhibit technology.
Rigging
Plan hanging signs, suspended lighting, overhead structures, and venue-approved rigging requirements when the exhibit extends above the booth floor.
Material Handling
Coordinate the services that move exhibit freight from the receiving area to the booth and back out after dismantle.
Cleaning + Booth Services
Arrange booth cleaning and other show-floor services when they are required to keep the exhibit ready throughout the event.
Labor + Contractor Orders
Confirm required labor orders and other contractor services so installation and dismantle crews can work within the assigned schedule.
Service providers, order forms, discount deadlines, labor rules, rigging procedures, electrical restrictions, and venue requirements can change from one event to another. The right approach starts with the exhibitor manual for the specific show.
What We Review
- Exhibitor service manual and contractor forms
- Discount and standard-rate deadlines
- Electrical and internet requirements
- Rigging rules and hanging-sign procedures
- Material handling and freight instructions
- Installation and dismantle labor requirements
- Cleaning, plumbing, compressed air, or specialty utilities
Why Timing Matters
Many show services cost more after advance-order deadlines. Late orders can also create availability or scheduling problems that affect the booth build.
- Advance rates may be lower than on-site rates
- Electrical layouts should match the booth design
- Rigging may require drawings and early approval
- Internet orders may depend on presentation requirements
- Labor orders need to align with freight arrival
A
Power Where It Is Needed
Electrical orders can be mapped to the actual locations of monitors, lightboxes, kiosks, counters, lighting, and presentation equipment.
B
Rigging That Fits the Footprint
Hanging-sign placement should be coordinated with booth dimensions, venue restrictions, neighboring exhibits, and the overall design.
C
Labor That Matches Move-In
Installation labor, freight arrival, electrical access, and technology setup should be sequenced so one crew is not waiting on another.
OUR APPROACH
From Exhibitor Manual to Confirmed Orders
We organize show-service requirements around the exhibit and event schedule so important orders are addressed before they become move-in problems.
01
Review the Manual
Identify required forms, providers, deadlines, venue rules, and show-specific procedures.
02
Map the Requirements
Match power, internet, rigging, labor, handling, and other services to the approved exhibit design.
03
Place + Track Orders
Submit required orders and monitor confirmations, changes, and service-provider communication.
04
Verify Before Move-In
Confirm key services and timing so the installation team arrives with a clear operational plan.
Common Questions
Trade Show Service Coordination FAQs
These are common questions exhibitors ask when coordinating show services such as electrical, internet, rigging, material handling, cleaning, and other venue requirements.
Still stuck? Call (877) 730-5300) and talk to the person who would run your show.
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What show services usually need to be ordered?
Requirements vary by event, but common orders include electrical, internet, rigging, material handling, cleaning, labor, plumbing, compressed air, and other venue-specific services.
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Who provides trade show services?
Depending on the show, services may be provided by the general contractor, convention center, exclusive venue vendors, outside contractors, or a combination of providers.
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Why should electrical be planned from the booth drawing?
Power needs to reach the actual locations of monitors, lighting, kiosks, counters, LED displays, and other equipment. Coordinating power from the floor plan reduces last-minute changes during installation.
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Do hanging signs require separate show orders?
Usually, yes. Hanging signs often involve rigging orders, structural information, approval procedures, and specific delivery or installation requirements determined by the show or venue.
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Can show services be ordered on-site?
Many services can be ordered or changed on-site, but doing so may result in higher rates, reduced availability, and less time to correct issues before the show opens.
PLAN THE BUILD BEFORE MOVE-IN
Need Help Coordinating Exhibit Setup?
Share the show, booth size, city, move-in dates and exhibit type. We can help plan the installation and dismantle requirements around your event schedule.